Green Earth Fair, April 26-27, 2008, Earthplace, Westport CT

Earthplace is looking for businesses and organizations interested in participating in the Green Earth Fair. All must support the Earthplace mission: helping people of all ages learn about ways to preserve and protect nature and the environment. The Green Earth Fair is intended to educate visitors about “living a green life” and will include topics such as climate change, green energy sources, energy conservation, alternative energy vehicles, green building products and services, protection of watersheds and water quality, local wildlife and land use issues, recycling, organic products, sustainable living and environmental legislation.

The Green Earth Fair will take place on our grounds at 10 Woodside Lane in Westport, CT. The facilities and planned activities include:

●	A large 40 x 100' tent for exhibitors and community groups
●	Additional grass areas nearby for exhibitors with their own tents and/or canopies (size restricted)
●	Outdoor tent with marine touch tank and displays on local watersheds and harbors
●	A museum building with: - animal encounters in a nature study classroom - auditorium for family activities and animal lectures - room for up to 50 people for adult lectures - crafts room for young children - large interactive nature discovery room with nature dioramas and play areas - animal hall with snakes, owls, ferrets, guinea pigs, turtles and other birds - rest rooms, a water fountain and a gift shop
●	Outdoor cages with birds of prey, including bald eagles, hawks, falcons and owls as well as vultures and a raven
●	Paved area for food vendors with picnic tables nearby
●	2 miles of nature trails
●	Playground

This will be the 6th year that Earthplace has hosted a large nature and environmental event in April. All activities can be enjoyed rain or shine.

Potential vendors and exhibitors should call John Horkel, Executive Director, at 203-227-7253, ext. 118 or email greenearthfair@gmail.com.

Information for Exhibitors

Fees

Vendor/exhibitor Type	Fee
For-profit vending/exhibiting inside main tent	$150	(10'x10' space)
For-profit vending/exhibiting with own tent	$100	(10'x10' space)
Non-profit vending/exhibiting with merchandise/services to sell	$30	Includes 1 table
Non-profit table for display of information only	$10	Includes 1 table

Food Vendors

Contact John Horkel, Executive Director, at 203-227-7253 ext. 118 about food vendor fees.
Food vendors must possess and display a valid food license from the Westport/Weston Health District, 180 Bayberry Lane, Westport CT 06880. 203-227-9571 See also Food Programs/Temporary Events for the necessary documents.
Food vendors must bring all necessary equipment, merchandise, food products, utensils, sanitation, supplies, trash removal, labor, tables, chairs extension cords, umbrellas and any other materials required to run their operation.
No alcoholic beverages of any kind may be sold.

Permits and Inspections

All vendors shall maintain public liability insurance.

Set-up and Break-down

Vendor/exhibitor entry to Earthplace begins at 8 AM on Saturday. All shall be set up and ready to go for the Green Earth Fair opening at 11 AM and will be expected to remain open until the Fair closes at 4 PM. The Fair will continue on Sunday from 12 to 4 PM.
Vehicles used to transport merchandise, vendor carts and equipment must be parked in a designated parking lot outside of the exhibition area. Only equipment necessary for operation can remain inside the vendor area.
No generators or hot plates may be used.
All tents or booths must be free standing.

Exhibitors

If requested in advance, exhibitors will be provided with a 6 ft table (additional $10 rental fee) and two chairs. Otherwise any materials needed by exhibitors are their own responsibility.
Earthplace will provide a 10'x10' foot clear space for each vendor.
Exhibitors with their own tents can set up on a grass area near the main exhibition tent and the museum building. Space is limited to 10'x10', although multiple adjoining sites can be rented.

Clean-up

Each vendor/exhibitor is responsible for cleaning the area surrounding their booth, and for removing the packaging, boxes, waste foods, cooking oils and other materials related to their operation.
Vendors/exhibitors will be responsible for any damage they cause to the properties of Earthplace.

Publicity

Earthplace will post all vendor names and website links on the event's website page.
Visitors will receive a program listing the events, exhibitors and contact info. The deadline to be included in the program is April 18, 2008.
Earthplace will advertise the event in local newspapers and through press releases, posters and event signs.

To Register

Potential vendors and exhibitors should call John Horkel, Executive Director, at 203-227-7253, ext. 118 or email greenearthfair@gmail.com.

View photos from the 2007 Green Earth Fair.